Automated reminder sequences
Set the cadence once and polite follow-ups go out on schedule.
Why payments run late
Late payments aren't a client problem. They're a workflow problem.
Manual chasing drains time and goodwill. A clear, automated flow fixes it.
The old way
With InvoicePilot
Automated reminder timing
Friendly nudges go out on schedule, in your voice.
One clear payment view
Paid, pending, and overdue — all in a single dashboard.
Faster client follow-through
Clients pay sooner with clear links and timely context.
How it works
Up and running in three simple steps
No setup marathon. Connect, automate, and watch payments land.
- 1
Connect your invoices
Link your accounting tool or upload invoices in minutes.
- 2
Automate reminder timing
Set friendly reminders before and after due dates, once.
- 3
Track payments as they come in
See paid, pending, and overdue status at a glance.
Features
Everything you need to get paid, nothing you don't.
Six focused tools that cover your day-to-day receivables in one lightweight workspace.
Real-time payment status
See paid, pending, and partial at a glance.
Overdue visibility
Late invoices surface first, so nothing slips.
Client-friendly templates
Warm, on-brand messages that protect relationships.
Lightweight reporting
Clear cash-flow insights without spreadsheet work.
Easy integrations
Connects to the accounting tools you already use.
ROI calculator
See what late payments are really costing you.
Move the sliders to match your agency. InvoicePilot estimates the admin hours you win back and the cash that lands in your account sooner once reminders run on autopilot.
- ~15 minutes saved per invoice on manual follow-ups
- Based on a $1,500 average invoice value
- No sign-up or email required
Savings estimate
10500
0 days60 days
Hours saved per month
30hrs
Cash collected sooner
$126,000
Integrations
Fits into the tools your agency already uses
Connect accounting, payments, and team chat in minutes. No migration, no new habits.
- Ledgerly
- Paystack
- Stackbooks
- Chatloop
- Cardwell
- Timegrid
Plus webhooks and CSV export for everything else.
Trusted & secure
Built for the money side of your agency.
Reliable infrastructure and careful data handling, so reminders go out on time and payment records stay accurate.
- Platform uptime
- 99.98%
- Agencies using InvoicePilot
- 4,000+
- In invoices tracked
- $120M+
Data encrypted in transit and at rest, with monitored infrastructure and daily backups for dependable operations.
- 256-bit encryption
- SOC 2 Type II
- GDPR ready
Pricing
Simple plans that pay for themselves
Pick the plan that fits your client roster. Switch or cancel anytime.
Starter
For freelancers and tiny teams.
$19/ month
$190/ year
- Up to 25 active clients
- Automated email reminders
- Payment status dashboard
- 1 integration
Recommended
Growth
For growing agencies with recurring retainers.
$49/ month
$490/ year
- Up to 100 active clients
- Custom reminder sequences
- Overdue alerts & cash-flow view
- All integrations, 3 seats
Agency
For multi-team agencies at scale.
$99/ month
$990/ year
- Unlimited clients
- Branded client communication
- Advanced AR reporting
- Unlimited seats & priority support
Add-ons & extras
Extend any plan with one-time services.
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Testimonials
Agencies that stopped chasing invoices
Small teams using InvoicePilot to get paid on time, with less awkwardness.
“We used to spend Friday afternoons chasing clients. Now reminders just go out, and nobody feels awkward.”
Sarah Mitchell
Operations Lead · 8-person design studio
“Our average days-to-pay dropped from 41 to 19 in the first quarter.”
David Reyes
Founder · Boutique marketing agency
“I finally see what’s overdue at a glance. The spreadsheet is gone.”
Priya Nair
Finance Manager · 15-person dev shop
“Clients actually thank us for the reminders. That’s a first.”
Tom Bennett
Account Manager · Small video production agency